Towards the end of the year an AGM (Annual General Meeting) is called in which constitutional changes are proposed, discussed and voted for. The matter of electing a new committee is also voted for in this AGM. Both applications for a committee position and any proposed constitutional changes will have to be emailed to the current committee before a certain date specified nearer the time.
The committee elections will take the form of all candidates standing at the front, each speaking for a maximum of three minutes on why they should be elected. Then, the floor will be opened and we will hear three questions from the audience. These questions must be general, as all candidates will answer all three questions. The new member of the committee will be announced between each role, allowing the other candidates can run for the second choice of roles, or step down from running.
These are the following positions on Shoreline Theatre’s Committee
As a figurehead of the society, it is recommended that candidates have some experience, if not on committee, then with a position that demonstrated responsibility and leadership elsewhere. It is important that the president is able to understand at the very least the basics of what each committee position entails, so that they can ensure the job is being done right. If any problem arises in the society, be it a dispute between members, problems with a show or suchlike, it is the President’s responsibility to sort them out. They must also be confident meeting and forming a solid working relationship with representatives of the Students’ Union, and other societies. In addition, it is suggested that the President brings with them ideas of improvement and innovation to their year leading the society. Most importantly, a love for the society, and drama in general is crucial, as at times this can be a challenging role, but one that is without a doubt one of the most rewarding things you can do at university.
Take minutes and distribute minutes for meetings. Keep tabs on the emails that the society receives and relay any relevant information to the rest of committee (sometimes specifically to one member) before replying on behalf of the society. Book rooms and create risk assessments of meetings/ rehearsals/ performances that the society is in need for. Generally keep on top of what is booked for when, and to communicate with the societies team if a problem regarding room booking occurs.
Financial stability- ensure we don’t go bankrupt! Set/approve budgets for all shows & events and keep track of the account by being in communication with the union finance team. Events- set ticket prices at reasonable (but also profit making) levels, withdraw a float before the event, be on the door at all events to collect money, pay in profit to the account asap after event. (also worth noting that if there is an after-party after the event, the money needs to be left in a safe place before you attend the event). Finance Office- Treasurer & President are the only people able to withdraw money & pay costs from the account. Be able to communicate with the finance office team and fill in the relevant forms. Confidence & a clear head- dealing with the amount of money our society comes into contact with can sometimes be overwhelming. Have the confidence to make level headed decisions and to interact with people in high places (as an example this year I had to sign an agreement that made us liable for £5 million pounds..). Punctuality & responsibility- pay for rights for shows & ensure locations are secured by payments on time and in full. Also ensure the ‘billing to’ address is correct and work out the best way to make the payment to outside organisations. Furthermore be aware that your actions will not always be checked by the rest of the committee and often times no one but you will have an idea of how much money is in the account or what financial transactions are going on- this means you need to be trustworthy and secure in yourself that you are doing the best thing for the society. Courage- don’t be scared to do something different. This year we have (as of yet) made profits on all of our shows, even one which we didn’t charge for tickets! Being the treasurer is an intense, sometimes overwhelming but incredibly powerful, rewarding role!
To support the President in their role of overseeing the running of the society. To know what is going on within each aspect of the society & remind others of their particular responsibilities. Make sure everyone’s job is being done. Message, support and accompany other committee members in their duties. To act as president when the president is absent.
Designs all the promotional material; posters, programmes, headshots and videos. They also design and order t-shirts/ hoodies. The publicist does not have to, but usually films or photographs all of the shows and uploads them to YouTube/Flickr so this might be something to bear in mind. They also have the responsibility of advertising shows in tandem with the Social Media Representative so a good working relationship is necessary.
Social Media Representative:
Deals with all things Social Media whether it be Twitter, Instagram, Facebook, Flickr or Snapchat as well as maintaining the Website. They need to be clear and regular with their updates on all of these platforms so members can stay updated with what is going on in the society. They also have the responsibility of advertising the shows in tandem with the Publicist so a good working relationship is necessary.
This committee position requires at minimum a basic knowledge of the technical aspects of theatre including lighting, sound and A/V. The use of lights and sounds have been used in almost all Shoreline’s events therefore the training of a small team and organisation of them to ensure all technical requests are fulfilled is expected. Technical Director becomes on par in terms of hierarchy on Get In and Out days. General other duties are expected such as attendance of committee meetings, Shoreline Meet & Greets & Socials. Other duties helping fellow committee members are expected when time constraints allow.
Arts director is obviously all about arts. You’re in charge of prop, costume ad makeup for each and every shoreline show. It’s your job to work with the directors of each show and discuss their vision for the performance and tell them what’s possible and what isn’t. You have to be hardworking and willing to put in a lot of time and effort whether it’s sewing costumes, creating props or doing makeup tests. You have to be creative and willing to work with people, even if you don’t necessarily get along with them, but you also have to be realistic and decisive when it comes to the arts, you have to stick to a budget after all. When it comes to budget, you need to be thrifty. Being able to source the best props and costumes you can find with the least amount of money is essential for this role.
Basically the most important and vital cog in the committee machine, a society without one is about as useful as a chocolate teapot. Needs to be friendly and approachable with everyone in the society, have good ideas for socials and able to organise the most important events of the year.